Officer and Director Duties and Responsibilities:

The officers and the Directors shall:

a. Perform the duties prescribed by the parliamentary authority
b. Maintain integrity of organization
c. Not at any time use or authorize any other person in the organization to appropriate funds for personal use.
d. Be both morally and legally responsible in accordance to all laws for safeguarding all property including but not limited to the financial transactions that occur during their term of office.
e. They shall not violate any national or state laws during their term.
f. Enjoy all legal and organizational privileges prescribed within the bylaws of the organization and national and state laws in addition to all rights and privileges as expressed in parliamentary procedures.

The officers’ duties and responsibilities shall include the following:

1. The President:

• Presides over all meetings of this association and the Board of Directors.
• Serve as an ex-foci member of all committees except the committee of the nominations and audit.
• Approves expenditures as submitted by the Treasurer and authorized by the Board of Directors.
• Represents this association at all meetings related to NSANYS, and have power to designate a qualified representative in his/her place as deemed necessary.
• Appoints special committees deemed necessary for the welfare of this association.
• Is a co-signer of checks for all NSANYS account(s).
• Calls Emergency meetings as prescribed in Article VIII Section 2d of the bylaws.
• Calls Special meetings as prescribed in Article V Section 5 of the bylaws.
• Performs all other duties designated pertaining to the office.

2. The First Vice President:

• Assumes the duties of the President in the event of vacancy in the office or in the absence or disability of the President.
• Is responsible for the organization of the annual meeting with the approval of Board of Directors.
• Performs all duties as assigned.

3. The Second Vice President:

• Is responsible for the organization of the annual meeting of the Council of School Presidents with the approval of Board of Directors.
• Serves as assistant to the First Vice President.
• Performs all other duties as designated.
• Plans additional activities, if there are any, that may be planned for the annual meeting.
• Assumes either the duties of the President or the First Vice President when needed.

4. The Secretary:

• Establishes and maintains a file of all correspondence and information pertaining to this association of the current year.
• Notifies the Board of Directors of the time and place of the meetings.
• Conducts the general correspondence of the association as requested by the President or Board of Directors.
• Records minutes of all meeting of the Board of Directors. Forwards one (1) copy of the approved and signed minutes from both the President and Secretary onto NSNA headquarters.
• Forwards one (1) signed copy of the Bylaws along with the annual meeting minutes to NSNA. This is done by certified mail via the United States Postal Service with return receipt request.
• Secures one (1) signed copy of the revised Bylaws.
• Keeps on file as permanent record, all recorded papers as they come into their executive and administrative spheres.
• Refers to fully appointed committees the necessary records for the proper performance of their duties.
• Sends a copy of the amended bylaws each school having NSNA/NSANYS members following the NSANYS annual meeting prior to the beginning of the following semester.
• Includes one (1) signed copy of the approved bylaws from the annual meeting and includes it in the Secretary’s official records along with all previous tears.
• Performs all duties as designated.

5. The Treasurer:

• Arranges with previous treasurer an official audit.
• Submits two (2) names of certified public accountant at the first Transition meeting to the outgoing treasurer who shall with board approval, decide on one of the elected board choices.
• Secures and maintains throughout term of office Employer Dishonesty Bond insurance through accredited New York State Insurance Corporation in the minimum amount of fifty thousand dollars ($50,000.00). Proof of Insurance will be provided to all Board members along with copy of contract. Original copy should be maintained by the President during term of office, and will submitted to Secretary along with all other documents at end of term as in accordance to Article VII Section 6, titled ‘Transition Meeting.”
• Acts as custodian for the organizational funds.
• Establishes and secures all banking accounts and insure that all accounts under the corporation name of NSANYS must have at minimum two (2) signatures with no attached credit or debit cards.
• Makes monetary disbursements with the approval of the President and as authorized by the Board of Directors.
• Prepares an annual budget and present it for approval by the Board of Directors.
• Prepares an annual report.
• Furnishes to the chairman of the tellers not less than two (2) hours before the opening of polls, a list of delegates and alternates entitled to vote at the annual meeting.
• Recommends to membership at annual membership meeting the maximum spending a board member may spend for NSANYS expenditures without prior board approval known as “petty cash”. Treasurer shall request motion from the membership to accept recommended amount. After motion is made and seconded, the President will then open it up for discussion. This motion will require only a simple majority to pass.
• Shall make no attempt or permit the person or any title position or any member of elected officers or board member from engaging in any attempt or any activity to bypass financial safeguards established in bylaws. This includes but not limited to credit cards, ATM cards, and personal loans.
• Performs all other duties as designated.

6. The Breakthrough to Nursing Director:

• Is responsible for the promotion of career opportunities in nursing.
• Focuses substantially upon increasing the number of students from groups who traditionally have been underrepresented in American Nursing.
• Encourages the nursing education system to be more responsive of the needs of the above students.
• Performs all other duties designated.

7. The Community Health Director:

• Is responsible for the promotion and implementation of a state community health project.
• Is responsible for the presentation of the community health project at the annual meeting.
• Performs all other duties as designated.

8. The Legislative Director:
• Stays informed concerning legislation in New York as well as on a national level, concerning nursing students and nurses.
• Keeps the Executive Board and NSANYS constituents informed concerning nursing legislation in the state and nation.
• Performs all other duties as designated.

9. The Nominations & Elections Director:

• Recruits members to become active in the state operations by running for state office at the annual meeting.
• Ensures elections are conducted under the standards set forth in the bylaws.
• Performs all other duties as designated.

10. The STAT Editor:

• Is responsible for the publication of the NSANYS newsletter (as many times as possible and as deemed by the Board of Directors).
• Is responsible for the publication of the annual meeting brochure
when deemed necessary by the President and or the First Vice President.
• Is responsible for submitting articles bi-annually to NSNA for publication in the “Imprint” magazine.
• Performs all other duties as designated.

11. The Regional Membership Chairman:

• Is responsible for the promotion of the state’s membership and recruitment.
• Implements activities to increase constituency status among New York nursing schools by collaborative efforts with other Regional Directors and assigned regions.

12. The Regional Directors:

• Maintain contact with schools in their respective regions.
• Provide timely reminders to constituents with regard to NSANYS events and meetings.
• Assist the Regional Membership Chairman with the planning and implementation of all membership recruitment efforts and events (Annual Conference and Annual COSP meeting).